Aug 27, 2019 7:40 PM
The USPA recently launched a new online tournament database, providing a central location for electronic tournament applications, roster entry and tournament results.
Once logged into the Member Portal and viewing one’s profile, Club Delegates can access the database by clicking on the tab titled "Tournaments." You will then be given the option to select “Tournament Application Form” or “Roster/Results Entry.”
The Tournament Application Form
Online applications for National, Sanctioned and Circuit Tournaments are only accessible to clubs that are in good standing with the USPA. Club dues must be paid for the current year and club insurance must be up to date.
Using the drop-down options, select the type of tournament you would like to host and fill in all fields as they apply to your tournament.
If you are applying for a Circuit or National Event with a board set handicap level, the goal level will be set automatically, and you will not be able to adjust it. If the event does not have a board set handicap level, you can manually adjust the levels to your desired limit by sliding the handicap bar or typing it in.
All information on the second page must be completed before given the option to advance to the final pages.
Once an application is submitted, it will automatically be sent out for approvals and processing. The Club Delegate will be notified via email when the application is approved or denied. If the application is approved, Delegates will be sent an approval email with a link prompting them to submit team rosters.
Once logged into the Member Portal and viewing one’s profile, Club Delegates can access the database by clicking on the tab titled “Tournaments” and selecting “Rosters/Results Entry.”
Once the tournament year and title have been selected, you will be directed to the roster entry page. When entering rosters, full names, handicaps and membership status will be pulled directly from our membership database. All team members must be Registered or Affiliate Players with a proper handicap rating to be eligible to participate in any USPA event. If a player is in good standing, their name will show up in green. If a player is not in good standing, their name will show up in red.
If the team is eligible to participate in the tournament and the aggregate team handicap falls within the limits specified for that tournament, the team will be highlighted in green. If the aggregate team handicap does not fall within the specified limits, it will be highlighted in red.
Once all team rosters have been entered, continue to “Enter/Edit Games” and “Enter Tournament Details.”
The videos above and below explain how to submit tournament applications, enter team rosters and enter tournament results electronically.
If you have any questions about the Tournament Database, please contact Tournament Coordinator, Kaila Dowd at (561) 517-1652 or via email at firstname.lastname@example.org.
Effective Date: Saturday, May 16, 2020
The suspension of USPA Tournaments and Events will be lifted for USPA Member Clubs in locales where hosting polo matches and tournaments is permitted under applicable state and local laws, executive orders and similar decrees. The USPA Member Clubs in these locales are encouraged to follow all such requirements of their state and local authorities with respect to polo operations. In addition, we also encourage all USPA Member Clubs to take the precautions recommended by the CDC. We are preparing a detailed list of best practices for USPA Member Clubs as they return to hosting USPA Tournaments and Events and plan to circulate these guidelines within the next week. We will continue to monitor the COVID-19 situation closely and will notify you if we determine a different course of action is necessary.Read More